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Position: Executive Assistant

Location:  / Trinidad and Tobago

Company: ANSA McAL Group of Companies – Construction Sector

Job Summary: The Sector Executive Assistant is responsible for providing efficient administrative support to all Sector Executives including Sector Operations Director, Sector Supply Chain Director & Sector HR Manager.

Job Description:

  • Responsible for all Administrative functions as it relates to the Construction Sector office:
  • Maintenance of an effective filing system.
  • Organize Sector Executive calendars and schedule internal and external meetings where necessary.
  • Managing the day-to-day duties of the Sector’s Driver/Messenger.
  • Preparation of Monthly Board reports.
  • Preparation of Minutes at the Board meetings.
  • Preparation of Minutes at other sectorial meetings.
  • Assists the Sector executives & direct reports in travel & accommodation itineraries, allowance reimbursements, vacation scheduling and other job-related matters.
  • Support in the completion of executive rosters, vacation and travel documentation.
  • Support in the allocation of company vehicles for sector executives.
  • Coordinates the general administration matters and Cellphone Accounts.
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Preparation of wire transfer payments to foreign and local suppliers.
  • Support in the procurement of office supplies, room bookings and parkade allocations.
  • Welcomes guests and customers by greeting them and answering or directing inquiries.
  • Preparation of sector budget documents.
  • Any other duties that may be assigned from time to time.

Qualifications:

Associate Degree in Business Management or related field.

At least seven (3) years’ experience in a similar field


How to apply:
These are the requirements for applying for this job:

- Do you have an Associate Degree in Business Management or related field? - Do you have at least seven (3) years’ experience in a similar field?