ANSA Building Solutions, Construction

, Guyana

JOB SUMMARY

The Finance Clerk is responsible for managing the financial transactions related to Shipment orders, incoming and outgoing payments. 

JOB RESPONSIBILITIES

• Invoices: Prepare and process invoices, ensuring they are accurate and comply with company policies. 

• Payments: Schedule and authorize payments, making sure all disbursements are timely and properly documented. 

• Revenue: Verify transaction details, compute charges and refunds, and send invoices to customers. 

• Reconciliation: Reconcile account statements and transactions, identifying and resolving any discrepancies. 

• Reports: Collect, analyze, and summarize financial data to prepare detailed financial reports. 

• Records: Maintain accurate financial records by posting transactions and filing necessary documents. 

• Customers: Contact customers regarding overdue payments and work to resolve any payment issues. 

• Security: Ensure financial security by following internal accounting controls and regularly backing up data. 

• Requisitions: Process purchase requisitions in the D365 system, ensuring all requests are properly documented. 

• Orders: Distribute purchase order confirmations to suppliers and representatives, ensuring they are informed of order details. 

• Items: Verify and receive items in the D365 system, checking for accuracy and completeness. 

• Suppliers: Engage with suppliers to secure invoices and ensure payment timely. 

• Payments: Follow up with the Finance Team regarding any outstanding vendor payments to ensure they are processed. 

• Recharges: Request free text invoices from the Finance Team when a recharge is necessary. 

• Onboarding: Assist with the completion of onboarding forms for new construction sector providers. 

• Interviews: Conduct telephone interviews with potential suppliers’ references to verify their credibility. 

• Shipments: Validate and receive shipment items in the D365 system, ensuring all items are accounted for. 

• Customs: Assess customs documents and maintain accurate records for all imported items. 

• Brokers: Liaise with brokers to obtain necessary invoices and documentation. 

• Agreements: Complete and submit purchase agreement forms, ensuring all details are accurate. 

JOB QUALIFICATIONS

• At least 2 -5 years working in a similar environment.
• Microsoft Office Suite, Microsoft D365, CRM Software, Microsoft Power BI and Digital Marketing.