Alstons Marketing Company (AMCO), Distribution

, Trinidad

Job Summary:
The Sales Coordinator is tasked with processing orders, generating reports, managing the division’s stock sheet, and performing various general duties in accordance with established procedures.

Job Description:

Reporting (Daily, Weekly, Monthly, Quarterly):

• Update the AMCO Order Tracker daily for all pending deliveries.
• Provide daily updates on AMCO’s revenue compared to budget and previous periods to the Management Team.
• Inform the Sales & Marketing Team about inventory status three times a week.
• Update the Distribution Audit File weekly.
• Prepare weekly and monthly divisional analysis on Gross Profits and Revenue by Division/Brand/SKU/Customer.
• Create weekly New Product Penetration reports for Key Accounts.
• Compile monthly revenue trends and hit rates for Mobile Sales by route.
• Generate individual sales team performance reports as needed.

Order Management (Operational):

• Deliver a daily order tracker to the sales team.
• Highlight orders not delivered within two days and discuss solutions with relevant parties.
• Assist the sales team with order processing as needed.
• Support the sales team in following up on orders and coordinating with relevant stakeholders for timely delivery.
• Help manage households/free product distribution for customers, coordinating with the warehouse and delivery teams.

Management of AMCO’s Stock Sheet:

• Update AMCO’s SKU listing by category within two days of notification from the Brand Manager (BM) regarding new items or discontinued items.
• Ensure all SKU statuses are updated within two days of receiving changes from the BM (Active, Supplier Restricted, Promotional SKU).
• Update inventory positions on the stock sheet three times per week.
• Refresh SKU trends once a month.
• Prepare sales presentations as requested by the Sales Manager and Junior Sales Manager.
• Collaborate with Sales Managers to develop and analyze reports to support informed decision-making for the Management Team.
• Evaluate departmental processes and recommend improvements.
• Work with the Sales Management Team to identify operational issues and devise strategies for resolution.

Education and Experience:

• Proactive with excellent communication skills.
• Bachelor’s degree in Business Management or a related field.
• At least two years of overall sales/commercial experience, preferably in the FMCG sector.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.