Summary:
The Supply Chain Coordinator supports Purchasing and Logistics by managing and reviewing shipping documentation for the receipt and export of goods. The role ensures accuracy, timeliness, and compliance with internal procedures. Key responsibilities include handling shipping documents, following up on purchase orders and RFQs, maintaining item master data (including creating part numbers), and coordinating shipping arrangements, requiring strong knowledge of logistics processes and terminology.
Qualifications and Expectations
The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills. The incumbent must be able to work effectively in a team environment, manage multiple priorities, and perform under pressure while meeting tight deadlines. Strong judgment, initiative, and self-motivation are essential. This position requires a dependable individual who is reliable, responsible, and committed to consistently fulfilling daily responsibilities.
Essential Duties and Responsibilities
The incumbent’s responsibilities include, but are not limited to:
- Review warehouse receipts and supporting documentation against purchase orders to ensure accuracy, including the verification and entry of miscellaneous charges and other applicable costs.
- Receive and process purchase orders within the company’s purchasing system.
- Coordinate shipping activities and logistics arrangements with vendors, freight forwarders, and customers.
- Prepare and process accurate shipping and receiving documentation for submission to the final customer on a daily basis.
- Communicate discrepancies, issues, or inconsistencies identified in vendor documentation to the Purchasing Department and Supervisor.
- Follow up with vendors to obtain corrected or missing documentation and ensure all documents received are accurate and complete.
- Monitor open purchase orders and follow up with vendors regarding order status, acknowledgments, and delivery schedules.
- Assist with the solicitation and tracking of vendor quotations (RFQs).
- Create, update, and release new part numbers and item master records within the company’s purchasing system.
- Maintain organized electronic and physical records of shipping and purchasing documentation.
- Support departmental initiatives to improve accuracy, efficiency, and compliance within supply chain processes.
