Job Summary:

The Document Management Assistant is responsible for accurately scanning, organizing, and filing physical and electronic documents to ensure efficient record-keeping and easy retrieval. This role supports administrative operations by maintaining document integrity, confidentiality, and accessibility.

Key Responsibilities:

• Scan physical documents and convert them into digital formats using appropriate equipment and software.
• Organize and file documents in both physical and electronic filing systems.
• Label and index scanned documents for easy retrieval.
• Maintain confidentiality and security of sensitive information.
• Retrieve and provide documents upon request from authorized personnel.
• Perform regular audits to ensure filing systems are up-to-date and accurate.
• Dispose of outdated or unnecessary documents in accordance with company policies.
• Assist with general clerical duties such as photocopying, data entry, and mail handling.
• Collaborate with other departments to ensure proper document management practices.

Qualifications:

• High school diploma or equivalent.
• Previous experience in clerical or administrative roles is an asset.
• Proficiency in using scanners, computers, and document management software.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Good communication and interpersonal skills.
• Ability to work independently and manage time effectively.

Working Conditions:

• Office environment with extended periods of sitting and computer use.
• May require lifting boxes or files weighing up to 25 lbs.