Job Summary:

The Executive Assistant to the Senior Executive provides high-level administrative support. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant is a strategic partner who ensures the smooth operation of the executive office, supporting decision-making through scheduling, communications, coordination, and project management.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate complex calendars, meetings, appointments, and travel logistics across multiple time zones.
• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders. Draft and manage correspondence, reports, and presentations.
• Meeting Coordination: Prepare meeting materials, agendas, minutes, and follow-up action items. Ensure executives are briefed and prepared.
• Travel & Expense Management: Plan and book travel, including flights, accommodation, and ground transportation. Prepare and reconcile expense reports in compliance with company policy.
• Project & Priority Management: Support strategic initiatives and high-priority projects by tracking progress, setting deadlines, and managing communications.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Administrative Oversight: Maintain files, databases, and office systems. May oversee junior administrative staff or coordinate with other assistants.

Qualifications:

• Experience: 7+ years of experience in a senior-level executive assistant or administrative role, preferably supporting C-suite leaders.
• Education: Bachelor’s degree preferred; equivalent work experience considered.

Skills:

• Exceptional written and verbal communication
• High emotional intelligence and interpersonal skills
• Proficiency with MS Office Suite, calendar tools (e.g., Outlook, Google Calendar), and project management tools
• Strong judgment and decision-making ability
• Proven ability to multitask, prioritize, and anticipate needs proactively

Preferred Attributes:

• Experience in a fast-paced corporate or startup environment
• Ability to work independently and manage up
• Professional demeanor and positive attitude
• Strong attention to detail and organizational skills